Running a small business is all about finding the right opportunities, and understanding SWaM Certification Requirements could be a game-changer. If you are a small, woman-owned, or minority-owned business in Virginia, the SWaM certification can open doors to working with state agencies, public colleges, and other government buyers.
The SWaM (Small, Women-owned, and Minority-owned) certification program was created in 2006 by the Commonwealth of Virginia to promote diversity and inclusion in public procurement.
This blog explains how you can apply and what to expect during the certification process.
Step-by-Step Breakdown of SWaM Certification Requirements
1. Verify Eligibility
-
Your business must be at least 51% owned and controlled by a small, women, or minority group member
-
It must be a for-profit entity, independently owned and operated, with 250 or fewer employees or an average annual gross receipt of $10 million or less (averaged over the past 3 years)
-
Non-Virginia businesses and non-profits (except Employment Services Organizations) may not be eligible
2. Gather Required Documents
-
Proof of U.S. citizenship or permanent residency (passport, birth certificate, or green card)
-
Proof of identification (driver’s license)
-
Proof of EIN (Employer Identification Number)
-
Federal business tax returns (if your business has gross revenue)
-
Documented proof of the owner’s investment in the business (cancelled checks, receipts, or a signed statement for older firms)
-
Detailed resumes for all owners and officers
-
Copies of all professional licenses and permits are held by the business and its owners/officers
3. Register and Complete the Application
-
Go to the Virginia Department of Small Business & Supplier Diversity (SBSD) website and access the SWaM certification portal
-
Register an account or log in if you already have one
-
Complete the application, upload all required documents, and follow the portal’s instructions
4. Submit Application
-
Submit the completed application and supporting documents online
-
Retain original documents for your records
5. Application Review
- The review process typically takes about 60 business days from the receipt of a complete application
6. Maintain certification
-
SWaM certification is valid for 3 years (1 year for new businesses without tax returns)
-
Recertify before expiration and update any business changes as needed
SWaM certification is more than just a label. It is a practical way for small, women-owned, and minority-owned businesses in Virginia to compete for state contracts, grow their business, and connect with public agencies.
If you want to expand your business through government work, getting SWaM certified is a significant first step. We help businesses through the application process and make it easier for you to move forward. Contact iQuasar today to get started.